Membership Coordinator

Responsibilities

 * Monitors the brookscoopmembership@gmail.com account
 * Communicates with potential members by email, arranging interviews (in person or on Skype), and checking references
 * Drafts of correspondence to members (initial contact, setting up interview, accepting/rejecting applicant) are kept in the "Drafts" folder of the gmail account.
 * Badger people for their summer / next-year plans, manage re-signing of leases, room switches (requires resigning lease!), subleases

Gets one less cooking during membership season (from January until when the house is full)

Pre-Interview

 * 1) Post ads on Craigslist/Facebook/etc. Hang flyers around town (Flying M, Red Herring, academic buildings, bookstores, etc). Make ads descriptive of the room that is available, and outline the responsibilities of living in a co-op. Include a link to the application.
 * 2) When someone applies, contact them ASAP (within one day, ideally). Give them 2-3 options for interview dates in the next week. If they are not in town, say that we can interview over Google Hangouts / Skype. Interviews are over dinner, at 7pm (be careful of time zones for remote interviews!!!). For in person interviews, send them our address and emphasize that we are in *Urbana*.
 * 3) Confirm interview over email the day of, and resend address / hangouts link.
 * 4) Call references and ask about how much the applicant contributes to house through chores, etc; if they are dependable for rent.

Interviews

 * 1) If interview is over computer, set up the computer by 6:45 (connect to TV in living room). Make sure audio/video works. Connect to external speaker if possible.
 * 2) If interview is in person, hang out in living room starting at 6:45 so you can open the front door.
 * 3) Welcome person / make small talk / show them how getting food works.
 * 4) Let other house members ask questions, but if there's an awkward pause in convo, have questions ready to go.
 * 5) Take person on house tour.
 * 6) Tell them you'll get back to them within (one week / two weeks / etc)

Post-Interview

 * 1) Bring vote up at next house meeting
 * 2) Relay result to applicant and if accepted, give them a copy of the lease, tenant-landlord agreement, lead notice, check-in form (in Gmail Drafts folder)
 * 3) If they are rejected, point them toward Harvest / Jonahps if they have open spots

Move-In

 * 1) Set up a day/time for the new member to move in
 * 2) BE THERE AT THIS TIME and COLLECT SECURITY DEPOSIT AND SIGNED LEASE before letting member move in!! Very important!!!
 * 3) Give member room and house key
 * 4) Set up member mail pocket